The Auto Allocate Accounts feature uses a series of 'rules', called matching rules, which allocate accounts to a default location. These rules operate very similarly to bank feed matching principles.
Included in the Active Ledger package is a large set of standard rules that should automate most allocations. However, you can edit these on both a firm basis and a client basis. For more information on editing rules at a client level see the 'Editing Auto-Allocate Matching Rules' section in the knowledge article: Accounts.
To edit the Matching Rules for the entire firm, navigate to the Admin Centre from any screen using the navigation menu in the top right-hand corner of the screen. From here select Matching Rules to open the Matching Rule Sets. You can create a new set of rules or edit existing sets.
Creating and Editing Default Firm Auto-Allocate Matching Rules
From the default Matching Rules screen, you can edit a rule by selecting it or click on + New Rule Set to create a new rule set. Then click on the Matching Rules tab and click on + New Matching Rule to create a new rule.
Note: When running Auto Allocate, rules will be applied from the top down; i.e. the bottom rules will overwrite the allocation of the top rules.
New Matching Rule options:
|For the Classification
|Ensure that the rule only applies to specific classes of accounts (i.e. Assets)
|This is the keyword to be matched within the selected Match Type
|Any string of text
|Enables the rule to be applied regardless of the case of the account
|Creates rules around where to look for the keywords within the match type field
(e.g. 'Anywhere' will look for the string anywhere within the Account Name)
|Apply to all accounts, including manually set ones (checkbox)
|This will ensure any manually created accounts (can be created through journals) will also be matched
|Specifies the Header name the account will be linked to.
|Drop-down selection. Options will depend on whether the user has inserted new Headers.
|Specifies if the account should be added to a sub-account of a Header account. If left blank, it will be allocated to the Header account.
|Drop-down selection. Options change depending on the Header selected.
To save the Matching Rule click Save Matching Rule at the bottom of the screen. Below is an example of a matching rule.
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