How to add a journal to workpapers


This article assists users in the Processing phase of Active Workpapers.

Active Workpapers have been designed to allow for multiple approaches to processing adjustments when completing a year end job.

If you have not yet setup your workpaper binder, see Knowledge Article: How to create and access a workpaper binder.

Processing a journal in workpapers

Once you are at the point of needing to make an adjustment to the client’s trial balance ie for depreciation, trust distribution, accruals etc, you can perform a journal in the workpapers.

: Where you are also using Active Ledger, you will not be able to perform journals in Active Workpapers and will instead be directed to Active Ledger to perform journals.


From your workpaper index, navigate to the journals screen.

Click + New Journal

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Fill out the particulars within the journal screen, such as memo, account number/name/class and populate with the figures required. If you require a journal to be posted to an account that does not yet exist, just add a new account and it will automatically be added to your workpaper index once the journal has been posted.

Tip: Double clicking on a blank journal line will balance the journal.

Tip: If you want to send the journal back to the client as an adjusting journal, make sure to tick Export Journal to Client File in the journal screen.

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Click Add and Close.

Your journal has now been posted to the Active Workpapers trial balance.

Processing a journal in live accounting file

If your workpaper binder is connected to a cloud accounting file and you are allowed to post journals directly, this method can also be used.

Navigate to your cloud accounting file, for example, Xero.

Post a journal using the + New Journal function.

Once the journal has been posted, return to your Active Workpapers binder index screen.

Select the Refresh button. This will refresh your current year trial balance information from the cloud accounting file, taking up the changes you have made in any journals posted.

Next article: How to use the review centre (coming soon).


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